Receive multiple 'Print/Deliver/Cancel' prompts when printing a Project Accounting batch or range.

10 October 2005

Issue Description

When printing a Project Accounting batch or range the user receives a 'Print/Deliver/Cancel' prompt for every document in the batch or range.

 

Forms Printer code is designed to suppress all but the first Print/Deliver/Cancel dialogs when printing a Project Accounting batch or range.  The first and only Print/Deliver/Cancel dialog should read:

 

"Do you want to print to the printer or use the Forms Printer Delivery System?  This setting will affect all documents in the selected range or batch".

 

If your Print/deliver/cancel dialog does not include the last sentence:

 

"This setting will affect all documents in the selected range or batch"

 

Your setup is not correct, and the section of the Forms Printer code that suppresses the dialogs is not being run.

Solution

In order to allow the Forms Printer code that suppresses the multiple 'Print/Deliver/Cancel' to run correctly, the following must be true:

 

Project Accounting 'Billing Setup'

1)      Only one 'Bill Report' is associated to the 'Billing Format' in the Project Accounting "Billing Format Setup" window (Tools > Setup > Project > Billing > Billing Format).

 

2)      The 'Billing Format Name' for a given 'Billing Format' in the "Billing Format Setup" window exactly matches the 'Billing Report Name' for that same format in the "Billing Report Setup" window (Tools > Setup > Project > Billing > Billing Report).

 

'Print Billing Range' Options

3)      A specific 'Bill Format' is selected when printing the range or batch of documents from the "Print Billing Range" window.  The Bill Format field is NOT left on 'Default'.

 

4)      The "Override" box is checked when printing the range or batch of documents from the "Print Billing Range" window.  This ensures that one 'Bill Format' is used for all documents in the batch or range.

 

If all four of the above conditions are met, then only one Print/Deliver/Cancel dialog will be presented when printing a batch or range of Project Accounting dialogs.